Membership and Admission to the Library

1. Access: Admission is restricted to members. However, non-members who wish to consult library resources may do so with the permission of the Librarian or, in the Librarian’s absence, the senior-most staff member on duty. Such permission is granted only on valid reasons.
2. Entry formalities: Before entering, visitors must sign the Gate Register and present the Membership Card at the counter. Private books and personal belongings must be deposited at the Property Counter and a token obtained.
   With the Librarian’s permission, members may use laptops or tablets within the designated reading area.
3. Eligibility: Membership is open to the following categories:
   • Students, Research Scholars and teachers of the University and affiliated colleges
   • Heads of the non-teaching Departments of the University
   • Members of the Senate
   • Members of the Syndicate
   • Members of the Faculties and Boards of Studies
   • Non-teaching staff of the University and its Departments
   • Graduates of recognized Universities and Oriental title holders residing in Kerala (not covered under the categories above)
   • Eminent Scholars
   • Recognized Institutions
   • Others, at the discretion of the Vice-Chancellor
4. Application: Membership applications must be submitted in the prescribed form available from the Library.
   • Students and teachers of the University/affiliated colleges must obtain recommendations from the Heads of Departments/Principals, as applicable.
   • Applicants under the Non-Teaching Staff category must also obtain recommendations from their immediate Gazetted Superiors.
   • All other applicants must be recommended by eligible authorities (Gazetted Officers/MLAs/Members of the Syndicate/Headmasters/Principals/Bank Managers or equivalent, as accepted by the Librarian). Recommenders may be required to make good any irrecoverable loss to the Library arising from the membership they recommend.
   • For Graduate Membership, the original or attested copy of the degree certificate must be produced for verification.
5. Institutional Membership: Applications must be signed by the Head of the Institution.
6. Eminent Scholar Membership: Applicants (age above 25) with outstanding contributions in Science/Social Sciences/Humanities/Arts evidenced by national or international recognition/awards are eligible. The application must be attested by a Gazetted Officer having not less than 3 more years of service.
7. Public Graduate Membership: Granted for one year initially and renewable annually by paying the subscription fee. Graduate members must produce a fresh recommendation from a Gazetted Officer once every 3 years. Gazetted Officers recommending applications should have three or more years to retire.
8. Research Scholars: Granted an initial one-year membership and renewable annually upon submission of a recommendation letter from the research supervisor.
9. Teachers (Affiliated Colleges): Granted one-year membership initially and renewable by paying the annual subscription fee and providing an employment certificate.
10. University Staff (Teaching and Non-Teaching): Membership is issued up to the date of retirement and does not require annual renewal.
11. Photograph: A passport size photograph must be submitted along with the application form for affixing on the membership card (not required for Institutional Membership).

Membership Fee / Deposit (Payable at the Time of Admission)

Refund of deposit: The membership deposit will be refunded after closure/withdrawal of membership, upon payment of dues and surrender of the membership card along with borrower’s tickets. A prior notice of one week is required to claim the caution deposit.

12. Single category: A person eligible under two or more categories may take membership only in one category of their choice. Membership will cease when eligibility under that category ceases; continued membership requires fresh enrollment in the changed category. In case of change of Institution/Department for teachers, students, or employees, recommendation from the Head of the new Institution/Department is required.
13. Change of address: Members must inform the Library of any change in address during the membership period.
14. Temporary Membership: Non-members may consult books, journals, thesis etc. with permission of the Librarian or senior-most staff on duty, on payment of fees as prescribed by the University from time to time. A Temporary Membership Card (TMC) will be issued upon payment of the applicable fee.

Temporary Membership (TMC) Fees

Other Charges

Charges for additional services are listed below: